Talo Seeks an Executive Assistant to the Founder & CEO: Fully Remote Opportunity
Overview
Talo is seeking an Executive Assistant to support the Founder and Chief Executive Officer of a rapidly growing direct-to-consumer travel brand. This full-time position operates on a fully remote arrangement. The working hours require availability during United States Eastern Time business hours, with full overlap on weekdays and responsiveness to urgent matters during evenings and weekends. The role offers the opportunity to work directly with the CEO and includes potential career progression into a Chief of Staff or operations leadership role.
Who can apply
Applicants must have a minimum of four years of experience working as an Executive Assistant, founder’s assistant, or senior virtual assistant supporting a founder, CEO, or C-level executive. Candidates are expected to have experience working directly with senior leadership, exercising discretion, sound judgement, strong communication skills, and the ability to anticipate needs without constant supervision. Experience using ClickUp is strongly preferred. Previous experience in e-commerce or direct-to-consumer businesses is also preferred, and applicants who have supported executives in rapidly growing organisations have an advantage. International applicants are eligible provided they can maintain the required United States Eastern Time schedule from their country of residence.
Requirements
Candidates must be capable of managing a CEO's calendar, email inbox, daily priorities, appointments, and task lists. The responsibilities include capturing action items from Slack messages, meetings, emails, and voice notes, and recording them in ClickUp with assigned statuses, deadlines, and responsible persons. The role requires following up with senior leaders and team members, preparing daily briefs and weekly summaries, turning meeting notes into actionable tasks on the same day, and ensuring commitments are tracked and completed. Additionally, the position involves using Claude and automation tools for research, drafting, summarising, and improving productivity. Applicants must be prepared for a demanding position requiring flexibility, accountability, and availability during evenings and weekends.
How to apply
Interested candidates should review the vacancy requirements and submit an application online through Talo. Applicants should highlight their experience supporting senior executives, coordinating tasks, managing complex calendars, and maintaining reliable follow-up systems, while also demonstrating familiarity with ClickUp, automation tools, and AI assistants. Candidates must ensure they can meet the required United States Eastern Time working schedule before applying.