Administrative Assistant at Scale Army | Fully Remote Opportunity | U.S. Business Hours

Overview

Scale Army is offering a fully remote Administrative Assistant role supporting senior executives and helping improve day-to-day business operations. The position is open to candidates based in Latin America, Africa and Eastern Europe. It supports U.S.-based clients, so the working hours are 9:00 AM to 5:00 PM EST. The assistant acts as a link between senior leaders and internal teams, helping executives focus on strategic priorities by managing administrative work, coordinating projects and making sure tasks are finished on time. The salary is not stated in the listing.

What you get

The role offers close work with executive leadership and exposure to strategic projects, business operations and organisational decision-making. Responsibilities go beyond routine administration. The assistant manages complex executive calendars and meetings with many stakeholders, prepares agendas and records action items, follows up on tasks, arranges domestic travel and itineraries, and coordinates cross-functional projects from planning to completion, tracking timelines, spotting roadblocks and proposing solutions, possibly using tools such as Asana. They also prepare emails, presentations, reports, research and briefing materials, handle confidential files and sensitive information with discretion, liaise between executives and departments, support special initiatives and look for ways to improve processes, efficiency, communication and accountability.

Requirements

Applicants need 3 to 5 years of experience supporting senior executives, founders or C-level leaders, in executive assistance, project coordination, operations or a related field. They should handle multiple priorities in a fast-paced setting and coordinate projects across teams. Strong written and spoken English, excellent organisation and time management, project management skills, reliable follow-through and attention to detail are required. Proficiency in Microsoft Office and Google Workspace is required, and experience with Asana or similar tools is useful. Candidates should work independently and prioritise competing deadlines.

How to apply

Complete the online application form and record a video showcasing your skills and experience. The application should clearly show executive support, organisation, communication, project coordination and problem-solving ability. No deadline is stated.